Author: Hollie Docherty
Parties spend significant time (and costs) agreeing the terms of construction contracts. But only when a contract is correctly executed and dated will those agreed terms come into effect and a party be able to enforce its rights. Failing to execute contracts correctly can have significant consequences. It can create uncertainty as to the correct contracting parties and the enforceability of the rights under the contract.
Executing a construction contract is usually straightforward. The top tips below should help to ensure your contract is correctly executed and enforceable.
Tip 1: Ensure the correct entity has been named as the contracting party
It is essential that the correct parties are named in a construction contract. In the case of limited companies and limited liability partnerships (LLPs), this means including the registered company name, address and company number. This can be checked for free at Companies House.
Tip 2: Know whether you are signing the construction contract as a deed or under hand
The majority of construction contracts are executed as deeds. The main advantages of executing a contract as a deed (rather than under hand) are:
There are certain formalities to execute a construction document as a deed. These will vary depending on whether the party entering into the contract is a limited company, an LLP or other entity. There are also specific requirements for other types of entities and overseas companies.
Tip 3: Executing a construction contract as a deed by a director of a limited company or member of an LLP
Directors can execute construction contracts with one other director or a secretary. The director(s) and secretary need to be registered as a director/secretary of the relevant company at Companies House. It is also possible for a construction contract to be executed by a single director with the signature being witnessed.
Two members of an LLP can execute a construction contract as a deed. Members must be listed at Companies House. Again, it is also possible for a construction contract to be executed by a single member with the signature being witnessed.
Tip 4: Executing construction contracts under a power of attorney
Other individuals can execute construction contracts if they have authority from the entity they are executing the contract on behalf of. A company can grant authority by way of a power of attorney or a resolution at a board meeting. It is important that evidence of the authority is obtained in case a dispute arises later.
Tip 5: Manuscript amendments
Manuscript amendments to engrossed documents will sometimes be required. Either manuscript amendments need to be initialled by the parties so as to incorporate them into the contract, or the parties will need to give authority for the amendments to be made on their behalf (the amendments are usually made by one of the contracting parties’ solicitors).
Tip 6: Incorporation of other documents and schedules of amendment
Construction contracts often incorporate other documents such as drawings and specifications. In order to avoid confusion about which versions of these documents are incorporated into construction contracts such documents are often printed and initialled or signed by the parties at the time of executing the main contract. Reference to the schedule of amendments to building contracts or other construction contracts should be made in the documents that it seeks to amend and make it clear that the terms of the schedule of amendments prevail.
Tip 7: Ensure that the contract can be dated
Construction contracts should be not dated until all parties have executed the contract.
With some construction contracts, it is important that other contracts are completed first. For example, a consultant’s appointment will need to be executed and completed before a collateral warranty in respect of the consultant’s appointment can be completed.
Hollie Docherty, Solicitor, Fladgate LLP (firstname.lastname@example.org)