Data about partners and staff of the firm, consultants, secondees (including referandars), those on work experience, temporary staff, former partners and staff, next of kin, spouses, beneficiaries
| What we collect | Source | Purpose | Legal basis | Recipients | |
| Contact information (work) | Name
Work address Landline/mobile phone or fax numbers Email addresses |
Individual himself or herself
Recruitment agency |
For contacting individuals where we need to do so in the individual’s capacity as employee or member (partner)
Security and prevention of crime |
Our legitimate interest in processing such information in the course of their employment or their role as a member (partner) of the firm | Our clients
Other professional advisers of our clients Other parties and/or their professional advisers involved in matters where required as part of the conduct of matters Government bodies (such as HMRC) Courts, tribunals, local authorities, the Land Registry, where required as part of the conduct of matters UK regulatory and law enforcement bodies, where required of us under UK law or regulation (for example the SRA) Compilers of legal directories (where the individual has been involved in a matter that is submitted Our service providers (such as data storage, typing, administrative support and audit) |
| Contact information (personal) and other personal information | Home address
Landline/mobile phone numbers Email addresses Previous addresses Emergency contact details Date of birth Marital status Next of kin, spouse, beneficiaries’ names and contact details Health data of individual Health data of spouse and/or children when added to firm’s private healthcare scheme Sickness records and details Occupational health reports – and pre-employment screening Dietary information |
Individual himself or herself
Health professionals (for health data) BUPA |
In order to keep appropriate employment records
For contacting individuals where we need to do so in the individual’s capacity as employee or member (partner) For obtaining/verifying evidence of identity For contacting next of kin, spouses and beneficiaries if the circumstances require (including notifying such persons of their entitlements to benefits as a result of the death or incapacity of the individual) Access to medical reports for employment purposes (including to manage performance) Security and prevention of crime For catering purposes |
Our legitimate interest in processing such information in the course of their employment or their role as a member (partner) of the firm
Compliance with a legal obligation Schedule 1, Part 1(1)(1)(a) of the Data Protection Act 2018 |
UK regulatory and law enforcement bodies, where required of us under UK law or regulation (for example the SRA)
Our service providers (such as data storage, typing, administrative support and audit) Health data may be provided to medical professionals |
| Employment information: | Position/Title
Employment history and CV References from previous employers Professional specialisms Education, qualifications and qualification certificates Disciplinary records Performance records Appraisals Performance feedback Interview notes Languages spoken Practicing certificate details and caveats Practicing certificate status Professional indemnity information Various test scores as appropriate – MOT, 16pf, Watson Glazer, professional qualifications Working patterns (days worked and non-work days) |
Individual himself or herself
Recruitment agency Previous employers SRA/Law Society External testing/assessment body |
In order to keep appropriate employment records
For assessing their continued suitability for their role For planning progression For compliance with SRA professional qualification requirements
|
Our legitimate interest in processing such information in the course of their employment or their role as a member (partner) of the firm
Our legitimate interests in performing our instructions. The legitimate interest of our client in us performing its instructions. |
Our clients
Other professional advisers of our clients Other parties and/or their professional advisers involved in matters where required as part of the conduct of matters Compilers of legal directories (where the individual has been involved in a matter that is submitted) Our service providers (such as data storage, typing, administrative support and audit) |
| Financial information | Bank details
Transaction history Salary and benefits Life insurance Statement of wishes – death in service Pension Tax-related information National Insurance number Payroll documentation – P45 / P60 / P11D |
Individual himself or herself | To pay or compensate the individual
In order to keep appropriate employment records In order to allow the individual to receive pension and other benefits In order to allow nominated family members or beneficiaries to receive benefits or insurance funds |
Our legitimate interest in processing such information in the course of their employment or their role as a member (partner) of the firm
The individual’s legitimate interest in being paid as an employee or compensated for being a member (partner) of the firm Consent |
Our bank
Our accountants/auditors Third party payroll processors Government bodies (such as HMRC) Third party providers of benefits (such as childcare vouchers, life insurers, pension providers) |
| ID document information | Information contained in or provided to us as part of our recruitment or take on process. This includes details included in copy personal photo and residential ID documents we receive
Visa documentation (right to work in the UK) |
Individual himself or herself | For obtaining/verifying evidence of identity
In order to keep appropriate employment records In order to confirm that the individual is entitled to work in the UK Security and prevention of crime |
Our legitimate interest in processing such information in the course of their employment or their role as a member (partner) of the firm
Compliance with a legal obligation |
Our bank
Government bodies (such as HMRC) UK regulatory and law enforcement bodies, where required of us under UK law or regulation (for example the SRA) Our service providers (such as data storage, typing, administrative support and audit) |
| Criminal record | DBS check (basic disclosure) | Third party service provider | To satisfy our legal obligations as their employer or as the firm to which members belong
Security and prevention of crime |
Compliance with a legal obligation
Schedule 1, Part 1(1)(1)(a) of the Data Protection Act 2018 |
Third party service provider
UK regulatory and law enforcement bodies, where required of us under UK law or regulation (for example the SRA) |
| Photographic or video images and security card reports | Images via CCTV, including work areas
Entrance/exit dates/times Movement within the building via security card system |
Individual himself or herself
Our CCTV and door access control system |
Security and prevention of crime | Our legitimate interest in maintaining a safe environment and in preventing and detecting crime | Law enforcement authorities. |
Accreditations
The legal content provided by Fladgate LLP is for information purposes only and should not be relied on in any specific case without legal or other professional advice.
Copyright is owned by Fladgate LLP and all rights in such copyright are reserved. Material is not to be reproduced in whole or in part without prior written consent.
Fladgate LLP is a limited liability partnership, registered in England and Wales with registered number OC334334. It is authorised and regulated by the Solicitors Regulation Authority, number 484783. The term partner is used to refer to a member of Fladgate LLP. A list of members is available at the registered office shown above.
For more information, please see our Terms of Business and our Personal data processing notice.