Fladgate LLP (“we” “our” or “us”) processes personal data of a number of different categories of individuals where we are the data controller. This information is provided to individuals whose data we process (“you” or “your”) to comply with our obligations under Articles 13 and 14 of the UK GDPR (as applied under the Data Protection Act 2018).
Fladgate LLP is a limited liability partnership, registered in England and Wales with registered number OC334334.
Our address is 16 Great Queen Street, London WC2B 5DG, UK (please mark any correspondence for the attention of the Head of Risk and Compliance. Our telephone number is +44 (0) 20 3036 7000. Our email address is firstname.lastname@example.org (please include “Personal Data Request” in your subject heading to ensure it receives the correct attention).
Collection, use and disclosure of data
You can access more information using the links above to pages which explain:
What categories of information we collect and retain;
Where we will get the information from;
The purpose and legal basis of processing; and
Who we will disclose the information to.
We will not transfer personal data relating to you to a country which is outside the European Economic Area unless:
The country or recipient is covered by an adequacy decision of the Commission under GDPR Article 45;
Appropriate safeguards have been put in place which meet the requirements of GDPR Article 46 by us or by our client (on whose behalf we would transfer the data); or
One of the derogations for specific situations under GDPR Article 49 is applicable to the transfer. These include (in summary):
The transfer is necessary to perform, or to form, a contract to which we are a party:
with you; or
a third party where the contract is in your interests;
The transfer is necessary for the establishment, exercise or defence of legal claims;
You have provided your explicit consent to the transfer; or
The transfer is of a limited nature, and is necessary for the purpose of our compelling legitimate interests.
Retention of personal data
Our retention and deletion policy can be found here [Schedule 11].
You have certain rights under existing data protection laws, including the right to (upon written request) access a copy of your personal data that we are processing. If you are based within the UK or the EEA or within another jurisdiction having similar data protection laws, in certain circumstances you will also have the following rights (effective 25 May 2018):
right to access: the right to request certain information about, access to and copies of the personal information about you that we are holding (please note that you are entitled to request one copy of the personal information that we hold about you at no cost, but for any further copies, we reserve the right to charge a reasonable fee based on administration costs);
right to rectification: the right to have your personal information rectified if it is inaccurate or incomplete;
right to erasure/”right to be forgotten”: where the processing of your information is based on your consent, the right to withdraw that consent and the right to request that we delete or erase your personal information from our systems (however, this will not apply if we do not rely on your consent to carry out the processing or if we are required to hold on to the information for compliance with any legal obligation or if we require the information to establish or defend any legal claim);
right to restriction of use of your information: the right to stop us from using your personal information or limit the way in which we can use it;
right to data portability: the right to request that we return any information you have provided in a structured, commonly used and machine-readable format, or that we send it directly to another company, where technically feasible; and
right to object: the right to object to our use of your personal information including where we use it for our legitimate interests or for marketing purposes.
Please also note that some of the rights above may not be applicable to you (or to all of the information about you that we are processing) due to the application of one or more of the Exemptions [Schedule 1].
If you consider our use of your personal information to be unlawful, you have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office. Please see further information on their website: http://www.ico.org.uk/
What happens if we do not receive the information we need from you?
If we do not receive the information we require in order to verify the identity of our client or the individuals who control or own our client, we cannot act for that client.
We will not be able to act for an individual if we do not receive the personal data we require to communicate with that individual.
In some cases we will ask partners, staff and candidates to provide consent to us or our processors to enable us to carry out certain aspects of the pre-employment checks or random checks of existing staff, in accordance with our policy. If this consent is not provided, then we will not be able to complete the checks, and this will (for existing partners and staff) trigger a review under the Fladgate policy and (for candidates) mean we cannot pursue your application any further. The consents that may be required are as follows:
to third parties (such as educational establishments) to release details of your educational. professional and employment history; and
to us or our service providers to export some of your personal data outside the EEA, where the party who can verify your information is located outside the EEA.
Automatic decision making
We do not make decisions based solely on automated data processing, including profiling.
The legal content provided by Fladgate LLP is for information purposes only and should not be relied on in any specific case without legal or other professional advice.
Copyright is owned by Fladgate LLP and all rights in such copyright are reserved. Material is not to be reproduced in whole or in part without prior written consent.
Fladgate LLP is a limited liability partnership, registered in England and Wales with registered number OC334334. It is authorised and regulated by the Solicitors Regulation Authority, number 484783. The term partner is used to refer to a member of Fladgate LLP. A list of members is available at the registered office shown above.